Privacy Policy

for www.orbit-offshore.com

Last updated: 26/03/2026

This Privacy Policy explains how Orbit Offshore UK Ltd collects, uses, stores, and protects personal data when you visit www.orbit-offshore.com, contact us, or use our services.

1. Who we are

Orbit Offshore UK Ltd is the controller of the personal data described in this Privacy Policy.

Our details are:

Orbit Offshore UK Ltd
To be registered in England and Wales
Registered office: The Granary, Blisworth Hill Farm, Stoke Road, Blisworth, NN7 3DB
Email: orbitoffshoreuk@gmail.com

2. Personal data we collect

We may collect and process the following categories of personal data:

• name
• job title
• employer or business name
• email address
• telephone number
• country or location
• enquiry details
• project, recruitment, staffing, outsourcing, or commercial requirements
• correspondence history
• website usage data
• IP address
• browser type
• device information
• cookie and tracking data
• marketing preferences

We do not intend to collect special category personal data through the website. Please do not submit health data, criminal records data, or other sensitive personal data through website forms unless we specifically ask for it and provide a lawful basis for doing so.

3. How we collect personal data

We collect personal data:

• directly from you when you fill in a form
• when you email, call, or otherwise contact us
• when you book a meeting or request a proposal
• when you subscribe to updates or marketing
• automatically through cookies and website technologies
• from publicly available business sources where lawful
• from referrals, introducers, or business partners where lawful

4. Why we use your personal data

We may use your personal data to:

• respond to enquiries
• arrange consultations or meetings
• prepare quotes, proposals, or service documents
• assess your interest in our services
• provide services and manage contracts
• introduce or refer you to a relevant delivery partner where appropriate
• hold meetings with relevant parties
• share relevant contact and project information where necessary to provide service support
• manage our relationship with you
• send service communications
• send marketing communications where permitted
• operate, analyse, and improve the website
• monitor website performance and security
• protect our legal rights
• comply with legal and regulatory obligations

5. Lawful bases we rely on

We rely on the following lawful bases under the UK GDPR, depending on the context:

Legitimate interests
We use legitimate interests for:

• responding to business enquiries
• managing leads and commercial discussions
• introducing prospects to relevant service partners
• arranging meetings and service discussions
• sharing relevant business contact data where reasonably necessary to support service delivery
• improving our website and services
• maintaining business records
• protecting the security of our website and systems
• limited B2B relationship management and follow-up

Our legitimate interests are to operate, promote, secure, and improve our business and services.

Consent
We rely on consent where required, including:

• sending certain email marketing communications
• placing non-essential cookies or similar technologies
• any optional subscription activity where consent is the appropriate basis

Contract
We use this basis where processing is necessary to take steps at your request before entering into a contract, or to perform a contract with you.

Legal obligation
We use this basis where we must comply with a legal or regulatory obligation.

6. Marketing communications

If you opt in to receive updates, we may send you marketing emails about our services, insights, events, or related offers.

You can unsubscribe at any time by clicking the unsubscribe link in our emails or by contacting us at orbitoffshoreuk@gmail.com.

7. Who we share personal data with

We may share personal data with:

• our internal team members
• CRM, email, hosting, analytics, and website service providers
• professional advisers such as lawyers, accountants, and insurers
• IT and security providers
• selected delivery partners where relevant to your enquiry, meeting, or service request
• regulators, courts, law enforcement, or government authorities where required
• prospective buyers or investors in connection with a corporate transaction, subject to appropriate safeguards

We only share personal data where there is a lawful basis to do so.

8. International transfers

Some of our suppliers, systems, or delivery partners may be located outside the UK.

Where relevant to holding meetings, assessing service needs, or supporting service delivery, some personal data may be shared internationally with selected service partners.

If we transfer personal data outside the UK and a restricted transfer takes place, we will use a lawful transfer mechanism such as adequacy regulations, appropriate safeguards, or another permitted legal route.

9. Data retention

We keep personal data only for as long as necessary for the purposes for which it was collected, including for legal, regulatory, tax, accounting, and reporting requirements.

Typical retention periods may include:

• enquiry data: up to 24 months from last meaningful contact
• proposal and sales records: up to 6 years where relevant to contractual or legal records
• marketing suppression records: as long as needed to respect your opt-out
• analytics and cookie data: in line with platform settings and the final Cookie Policy configuration

We may retain data for longer where necessary to establish, exercise, or defend legal claims.

10. Your rights

Under UK data protection law, you may have the right to:

• be informed about how your data is used
• access your personal data
• request correction of inaccurate data
• request erasure of your data
• request restriction of processing
• object to processing
• request transfer of your data in certain cases
• withdraw consent at any time where we rely on consent
• complain to the Information Commissioner’s Office

To exercise any of these rights, contact us at orbitoffshoreuk@gmail.com.

11. Data security

We use appropriate technical and organisational measures to protect personal data from unauthorised access, loss, misuse, alteration, or disclosure.

12. Complaints

If you have any concerns about how we use personal data, contact us first at orbitoffshoreuk@gmail.com.

You also have the right to complain to the Information Commissioner’s Office.

13. Changes to this policy

We may update this Privacy Policy from time to time. The latest version will always be published on this website.